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Statement of Compliance with Combined
Code
The company has applied all of the principles set out in section
1 of the Combined Code on Corporate Governance (the Code) relating
to the structure and composition of the board, the remuneration
of the directors, relations with shareholders and procedures for
financial reporting, internal control and audit. This statement
describes how the principles of the Code have been applied.
Throughout the year, the group has been in compliance with the
provisions of the Code with the exception of the matter noted on
page 26.
Directors and the Board
The board is responsible to the company's shareholders for the group's
system of corporate governance, its strategic objectives and the
stewardship of the company's resources. The board meets at least
seven times per year and delegates specific responsibilities to
board committees, as described below. The board reviews the key
activities of the business, and receives papers and presentations
to enable it to do so effectively. The Company Secretary is responsible
to the board, and is available to individual directors, in respect
of board procedures.
The board comprises the Chairman, the Chief Executive, four other
executive directors and five other independent non-executive directors.
The role of non-executive directors is to enhance independence and
objectivity of the board's deliberations and decisions. The executive
directors have specific responsibilities, which are detailed on
pages 22 and 23, and have direct responsibility
for all operations and activities.
All directors submit themselves for re-election every three years.
Committees of the Board
The Chief Executive's Committee is responsible for the recommendation
to the board of strategic and operating plans and on decisions reserved
to the board where appropriate. It is also responsible for the executive
management of the group's business. The Committee is chaired by
the Chief Executive and meets monthly. It comprises the executive
directors and six senior executives of the company.
The Audit Committee is a sub-committee of the board whose purpose
is to assist the board in the effective discharge of its responsibilities
for financial reporting and corporate control. The Committee is
chaired by Mr H R Jenkins and meets twice a year. It comprises all
the non-executive directors with the Chief Executive, the Group
Finance Director and the external and internal auditors in attendance.
The Nomination Committee is a subcommittee of the board responsible
for advising the board and making recommendations on the appointment
of new directors. The Committee is chaired by Mr H M P Miles and
comprises all the non-executive directors. The Management Development
and Remuneration Committee (MDRC) is a subcommittee of the board
which determines on behalf of the board the remuneration of the
executive directors. The Committee is chaired by Mr H M P Miles
and comprises all the non-executive directors. The Chief Executive
and Director of Human Resources attend by invitation except when
their own performance and remuneration are discussed.
Directors' Remuneration
The Remuneration Report on pages 28 to 33, includes details of remuneration
policies and of the remuneration of the directors.
Relations with Shareholders
The company reports formally to shareholders twice a year, when
its half year and full year results are announced and an interim
report and a full report are issued to shareholders. These reports
are posted on Johnson Matthey's website (www.matthey.com).
At the same time, executive directors give presentations on the
results to institutional investors, analysts and the media in London
and other international centres. Copies of major presentations are
also posted on the company's website.
The Annual General Meeting (AGM) of the company takes place in
London and formal notification is sent to shareholders with the
annual report at least 20 working days in advance of the meeting.
The directors are available, formally during the AGM, and informally
afterwards, for questions. Details of the 2001 AGM are set out in
the notice of the meeting enclosed with this annual report. The
Chief Executive, Group Finance Director and other executive directors
maintain a dialogue with institutional shareholders on the company's
progress through a programme of meetings. All executive directors
speak regularly at external conferences and presentations.
Accountability, Audit and Control
The statement of directors' responsibilities in relation to the
accounts is set out on page 33.
In its reporting to shareholders, the board aims to present a balanced
and understandable assessment of the group's financial position
and prospects.
The group's organisational structure is focused on its three wholly-owned
divisions. These entities are all separately managed, but report
to the board through a board director. The executive management
team receive monthly summaries of financial results from each division
through a standardised reporting process.
The group has in place a comprehensive annual budgeting process
including forecasts for the next two years. Variances from budget
are closely monitored.
The board has overall responsibility for the group's system of
internal controls and for reviewing its effectiveness. The internal
control systems are designed to meet the group's needs and address
the risks to which it is exposed. Such a system can provide reasonable
but not absolute assurance against material misstatement or loss.
There is a continuous process for identifying, evaluating and managing
the significant risks faced by the company which has been in place
during the year under review and up to the date of approval of the
annual report and accounts. The board regularly reviews this process.
The assessment of group and strategic risks is reviewed by the
board and updated on an annual basis. At the business level, the
processes to identify and manage the key risks are an integral part
of the control environment. Key risks and internal controls are
the subject of regular reporting to the Chief Executive's Committee.
The Group Control Manual, which is distributed to all group operations,
clearly sets out the composition, responsibilities and authority
limits of the various board and executive committees and also specifies
what may be decided without central approval. It is supplemented
by other specialist policy and procedures manuals issued by the
group, divisions and individual business units or departments. The
high intrinsic value of many of the metals with which the group
is associated necessitates stringent physical controls over precious
metals held at the group's sites.
The internal audit function is responsible for monitoring the group's
systems of internal financial controls and the control of the integrity
of the financial information reported to the board. The Audit Committee
approves the plans for internal audit reviews and receives the reports
produced by the internal audit function on a regular basis. Actions
are agreed with management in response to the internal audit reports
produced.
In addition, significant business units provide assurance on the
maintenance of financial and non-financial controls and compliance
with group policies through a programme of self-assessment. These
assessments are summarised by the internal audit function and a
report is made annually to the Audit Committee.
The directors confirm that the system of internal control for the
year ended 31st March 2001 and the period up to 4th June 2001 has
been established in accordance with the guidance 'Internal Control:
Guidance for Directors on the Combined Code' issued in September
1999 and that they have reviewed the effectiveness of the system
of internal control.
Non-Compliance with
the Combined Code
The item in the Code with which the group did not comply in full
throughout the period together with the appropriate Code reference
is stated below:
Three of the executive directors are employed on contracts subject
to two years' notice at any time, which the MDRC considers appropriate
in the overall context of the executive directors' terms of employment.
It is not currently proposed that this should be reduced further
for existing service contracts. In the event of early termination
of service contracts, the MDRC strongly endorses the principle of
requiring the directors to mitigate their loss (B.1.7).
Going Concern
The directors have a reasonable expectation that the group has sufficient
resources to continue in operational existence for the foreseeable
future and have, therefore, adopted the going concern basis in preparing
the accounts.
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